WPRCA members have an abundance of professional talent which is a tremendous resource from which to draw for new ideas and help in our efforts to provide service. WPRCA meetings and other professional gatherings provide an excellent vehicle for establishing contacts and exchanging ideas. In short, being an active member of WPRCA is a professional responsibility and an excellent opportunity for professional growth and discourse.
WPRCA Board Members
Westchester Community College
Westlake Middle School
Immediate Past President
White Plains High School
Pelham Memorial High School
The College of Westchester
The College of Westchester
School of the Holy Child
The American Musical & Drama Academy
High School Mentor
Byram Hills High School
Putnam County Liaison
Mahopac High School
Mount Vernon City School District
Pennington/Graham Middle School
Mary Beth Del Balzo
The College of Westchester
Suffern High School
Graduate Student Liaison
Graduate Adjunct Instructor
Donald H. Whitely
Westchester Community College
Somers High School
High School Scholarship Liaison
Rye Neck High School
Sacred Heart University
Interim Trustee '16
Eastchester Middle School/High School
Mount Vernon City School District
Ethics & Standards/WPCA Constitution and By-Laws
Ethics and standards govern our profession and guide our practice. For your reference, a link to the American Counseling Association's Code of Ethics page can be found immediately below. In addition, WPRCA's constitution and bylaws are embedded in full below, for your reference and perusal.
CONSTITUTION OF WESTCHESTER PUTNAM ROCKLAND COUNSELING ASSOCIATION
Article I – Name, Purpose and Affiliations
The organization shall be called Westchester Putnam Rockland Counseling Association (WPRCA).
Section I. The purpose of the Association shall be:
a) To unite in a local organization those persons engaged in or interested in school counseling, college admissions, personnel work, mental health counseling or other counseling professions in Westchester, Putnam and Rockland counties and the greater New York area.
b) To foster sound counseling, personnel and guidance principles, policies and ethical practices in education, business, industry, government, social agencies, and service organizations;
Section II - Corporate dissolution
Should the organization dwindle in membership, or if a quorum of board members cannot be maintained over the period of one year, the executive board, by unanimous vote, can vote to dissolve the Westchester Putnam Rockland Counseling Association.
The process for dissolution shall consist of:
1. Unanimous vote of board to initiate dissolution process including an emergency call for officers among general membership at which time
a. Board members can step forward or current members may be nominated within three month time period
i. Current board will develop slate of officers for vote by general membership within one month
ii. Upon vote and repopulation to full board, motion to dissolve WPRCA is withdrawn and WPRCA continues to function with full board
b. Officers do not develop within three month time period
c. Current board continues to dissolve WPRCA until conclusion including
i. Notification to all members that dissolution will take place
ii. Final audit and financial report is developed
iii. Process for financial dissolution including
1. Final accounting of financial holdings
2. Choice of 501(c)3 IRS charity chosen for donation of funds
3. 2/3 vote of board to agree to donation organization
4. Close out final obligations
5. Net to charity
2. Notification to all members of financial disposition at final close out
3. Notification via appropriate paperwork to NY State regarding dissolution of WPRCA (corporation). (The assistance of an attorney may be required – will need estimate of cost prior to close out).
Article II – Membership
Section 1. Any person who is engaged or interested in counseling, personnel or guidance work, may apply for membership in this organization.
Section 2. Members of this association shall be encouraged to apply for membership in the NYSSCA, ASCA & ACA.
Article III – Officers and Trustees
Section 1. Officers
a) The officers of the Association shall be President, President-Elect, and Treasurer, all of whom shall be members.
b) The Treasurer shall be elected for a two- year term.
c) A Secretary will be appointed by the board on an annual basis as a non-voting member of the Executive Board.
d) The President-Elect shall be elected for a period of one year.
e) The President-Elect shall succeed automatically to the office of President at the end of his or her one-year term as President-Elect, or earlier, should the office of President be vacated for any reason. In such case, the President – Elect shall complete the unexpired term of the president, followed by his or her own full one-year term in the office of President. It shall then be the responsibility of the President to appoint a Program Chairperson.
f) A WPRCA member, appointed by the President to the board, shall assume the duties of Past-President should the office of Past-President be vacated for any reason
g) A WPRCA member, appointed by the President to the board, shall assume the duties of Treasurer should the office of Treasurer be vacated for any reason.
Section 2. Trustees
a) There shall be of the Association
Trustees shall be elected at the annual election, and shall hold office for
c) Trustees will be responsible for serving on the event planning committee, chaired by the President-Elect, and may join other committees, according to interests and talent.
Section 3. Term of Office
The term of office for all elected officers and trustees shall begin with the installation meeting in June or on June 15 if no installation meeting is held.
Section 4. All elected officers and trustees shall be members of WPRCA.
Section 5. Elected officers and trustees are encouraged to become members of professional associations relevant to their work.
Article IV – The Executive Board
Section 1. The Executive Board of the Association shall consist of the following: President, President-Elect, Secretary, Treasurer, Trustees, Immediate Past President of the Association, and other appointees designated by the President. If, by September 30 of any current year, a county (Westchester, Putnam and Rockland) is not represented on the Executive Board, the President will appoint a liaison person from that county to serve as a voting member on the Executive Board for that year. All appointed officers shall be current members of WPRCA.
Section 2. The Executive Board shall hold at least four meetings each fiscal year.
Section 3. Two-thirds of the elected members of the Executive Board shall constitute a quorum for the transaction of business.
Section 4. The Executive Board shall have the responsibility of transacting the business of the Association and shall speak on behalf of the membership of the organization.
Section 5. The Executive Board shall have the authority to fill any vacancy in the offices of secretary, treasurer, or Trustee until the next annual election. The vacancies shall be filled by a 2/3 vote of the
Board. The order of succession shall be President-Elect,
Past President and Treasurer.
Article V –
Section 1. The chairperson of each standing committee shall be appointed by the President with the exception of the who shall be the President-Elect.
Section 2. Special Committees may be appointed at any time by the President with the majority approval of those present at a regular Executive Board meeting.
Section 3. Special Committee Chairpersons may attend Executive Board meetings but will not have a voting privilege.
Article VI – By-Laws
Section 1. Amendments to the By-Laws may be introduced by the Executive Board or by a petition to the Executive Board signed by at 2/3 of elected members.
Section 2. By-Laws and amendments to the By-Laws may be adopted at any program meeting of at least 30 members for which the membership have been given advance in writing of proposed changes to be voted upon. This notice should be sent at least 14 days in advance of the meeting. A simple majority of voters present is necessary for passage.
Article VII – Amendments
Any member of this organization has the right to propose an amendment to the constitution by presenting the proposed amendments in writing to the Executive Board in the following ways:
1) by bringing a petition for the consideration of this amendment with signatures of 20 members to the Executive Board;
2) by a vote of 2/3 of the Executive Board.
The Executive Board is then required to present the amendment in writing to the voting membership. To do this, the .
Within thirty days of the program meeting, a written ballot must be sent to the members. Two-thirds of the ballots cast must approve the amendment.
Article 1 – Membership and Dues
Section 1. The amount of the annual dues for membership in this Association shall be left to the discretion of the Executive Board payable to the Association according to the designated yearly membership cycle.
Section 2. A Membership Chairperson shall be appointed by the President. He or she shall be responsible for maintaining up-to-date records of the status of members.
Section 3. The publication of a Directory of Members shall be the responsibility of a member appointed by the President with the assistance of the Membership Chairperson. This directory shall be published at least every third year and distributed to the membership in the year that it is published.
Article II – Duties of Officers and Members of the Executive Board
Section 1. It shall be the duty of the President to preside at all meetings, and to enforce all the laws and regulations relating to the Association.
Section 2. The President shall call meetings of the Association and of the Executive Board when necessary, or when asked to do so by a majority of the Executive Board.
Section 3. The President will review the constitution and By Laws at the first Board meeting.
PRESIDENT – ELECT
Section 4. In the absence of the President, the President-Elect shall have all the powers and prerogatives of the President. The President-Elect shall be the Program Chairperson.
Section 5. The Immediate Past President shall serve as Chairperson of the Nominations and Elections Committee following his/her term as President.
Section 6. All resolutions and proceedings of meetings, whether of the Association or of the Executive Board, shall be entered in the proper books by the Secretary; the Secretary shall prepare correspondence so delegated by the President and by the Executive Board, and shall perform all duties pertaining to the office of Secretary. The Secretary shall maintain and pass on to the successor the official current copy of the constitution, all official records, statements and publications of the organization.
Section 7. The Treasurer shall keep records of all official financial transactions of the Association, collect all moneys due the Association and file appropriate tax forms and information. All moneys payable by the Association shall be paid by check signed by the Treasurer or President upon submittal of a properly authorized WPRCA reimbursement voucher. The Treasurer shall arrange for an annual audit. The treasurer shall be responsible for turning over all official completed fiscal records to the successor.
Section 8. It shall be the duty of the Trustees to attend Executive Board meetings called by the President for the purpose of conducting the business of the Association.
a) Members of the Executive Board, as outlined in Article IV, Section 1, will have the responsibility to attend Executive Board meetings. In order to ensure the effective governance of the association, all members who attend less than half of the scheduled meetings during each academic year of their term of office may, at the discretion of the Board, be asked to resign their position on the Board. The Executive Board will appoint a replacement to the Board for the remainder of that officer’s term. (As per Article IV, Section 5).
b) The term of the office for the liaisons and appointed representatives shall be one year, to coincide with the term of office of the President.
c) Each Committee Chairperson shall be required to submit to the Treasurer a formal complete budgetary request for the ensuing operating year by the first meeting of the fiscal year.
Section 10. The President may appoint one member of the Executive Board to serve as Parliamentarian. His/her duty shall be to interpret and to provide for proper adherence to the constitution.
Article III – Nominations and Elections
Section 1. A Nominations and Elections Committee of six members shall consist of the immediate Past President (to serve as Chairperson), President – Elect and four persons from the membership at large, to be appointed by the President. These should represent elementary and middle school, secondary school, post-secondary school and other areas. The Membership Chairperson shall serve as an ex-officio member. Every attempt should be made for this committee to be representative of the tri-county area.
Section 2. The Nominations and Elections Committee will recruit candidates, make final determination of the slate and in no case submit more than two nominations for President-Elect, nine for Trustees, and two for Treasurer.
Section 3. In the case of Trustee, the candidates receiving the largest number of votes will fill vacant trustee positions.
Section 4. In the case of a tie, a run-off election will be held and a plurality will determine the winner(s).
Section 5. A member may not run for more than one position at the annual election.
Section 6 The duties of the Nominations and Elections Committee include the following:
a) To solicit nominations from all members;
b) To request that all nominations solicited on “a” above, be returned to the committee by a specified date which, in any case, is to be no later than March 15.
d) To request that all ballots be returned to the committee on or before a specified date which, in any case, is to be no later than April 30;
e) To present a written report of the results of the elections to the Executive Board no later than May 31;
f) To disseminate the results of the election to the membership.
Article IV – Meetings
At least four professional development programs shall be held each year.
Article V – School Counselors of Rockland County (SCRC)
The School Counselors of Rockland County is herewith recognized as a formally organized association within the geographical boundaries of Rockland County sharing unique interests, a rich heritage and long history of organized activities. School Counselors of Rockland County (SCRC) shall be represented on the WPRCA Executive Board for as long as the SCRC constitution attests to the fact that WPRCA officially represents Rockland at the state and national levels and encourages Rockland counselors to become members of WPRCA.
Article VI – Rules of Order
Roberts’ Rules of Order, Revised, shall govern the proceedings of the Association not otherwise specified in the Constitution and By-Laws.
Article VII – Review of Constitution and By-Laws